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Executive Assistant

Job Location: Luxembourg

Company description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in 55 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? Nearly 35,000 dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them. 

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:

For our Ferrero Headquarters in Luxembourg, we are currently looking for an Executive Assistant, eager to take a crucial role in an international and dynamic environment, with the aim to become the point of reference for the Directors in charge of our Central Teams. 

Main Responsibilities:

Joining the copmpany in this position, will give you the possibility to perform several different activities. 
In particular, you will take care of calendar management, agenda and phone calls, including planning and arranging meetings, organising and planning off-site events and processing purchasing requests.  
Moreover, you will coordinate complex travels and accommodation requirements, ensuring cost effective routes/flights and accommodation booking. In parallel, you will be in charge of purchase requests processes and travel expenses monthly reports. 
You will manage, compose, prepare, transcribe and maintain correspondence, reports presentations and other documentation for internal and external use.

You could be asked  to support on preparing the materials before the meetings and with the related minutes
In addition, you will ensure tasks are organized and prioritized effectively to guarantee a high level of service
When required, you will collaborate with other Executive Management Assistants and providing cover.

Who we are looking for:

You will bring your specific secretarial education and your solid background in a similar position. 
The sheer volume of tasks which need to be undertaken on a daily basis is significant, therefore we need your precision, creative thinking skills, diplomacy and flexibility.
As part of this role you will be exposed to sensitive information and your maximum levels of discretion and integrity at all times will be crucial. 
Being a flexible, collaborative and excellent team player, you will be able to autonomously handle multiple tasks, prioritizing the schedules.  
Furthermore, you will contribute to the Team objectives thanks to your positive and proactive attitude also in stressful situations. 

To complete your profile, you are proficient in MS Office and fluent in English

Apply now and do not miss the chance to join us!

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world. 

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