Workplace Management Specialist

Job Location: Bucharest

Company description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in more than 50 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? 38,767  dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them.

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:

As Workplace Management Specialist you will perform activities in the areas of facilities management, fleet management, procurement, and other general services programs and policies. You will be responsible for organizing, coordinating and assisting the office daily activities, ensuring the efficiency and effectiveness of the office operations. This includes maintaining office services, coordinating and defining priorities for office administration staff (where applicable), organizing events.

Main Responsibilities:

    You act as a point of contact for the facility and assist with daily operational workplace requirements, such as: access card management, reception services, facilities management and vendor management
    Supervising administrative support staff (Reception) 
    Assist with new hire onboarding process for employees and contractors in close collaboration with Human Resources and IT
    Coordinate and supervise with the external provider all the procedures related Health & Safety; schedule semestrial sessions for Health & Safety trainings
    Coordinating inventory of assets and responsible of the contracts related to office suppliers, maintenance company, utilities suppliers 
    Responsible for the security system and for the access control of the office
    Support in organizing internal and external events
    Car fleet coordination: managing the relationship with external suppliers: car leasing suppliers, fuel supplier
    Coordinating corporate travels agencies, business meetings and events
    Handling all procurement needs and all service providers, responsible of all the administrative contracts: cleaning company, furniture, office supplies, external legal companies
    Collaborate with global Workplace Services colleagues on best practices
    Various reports for external lawyers’ timesheets, fuel, cars
    Responsible for registering in SAP all administrative purchase orders
    Supports other departments in miscellaneous projects

Who we are looking for:

    3+ years’ experience in workplace, facilities or office management
    Bachelor's degree or equivalent
    Strong communications skills
    Proficiency in English
    Solid knowledge of Microsoft Office Suite; SAP is plus
    Customer and service oriented approach in dealing with peers and suppliers
    Team player with pro-active approach and problem solving personality

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.